Understanding I-9 Reverification
I-9 reverification is an essential process for maintaining compliance with immigration laws.
It involves checking an employee’s work authorization status and documentation at specified intervals or when certain conditions occur.
Employment Authorization and Documentation
You must verify that employees are authorized to work in the United States.
This process typically involves examining and accepting the appropriate documents, such as a U.S. passport or state-issued ID combined with a Social Security card.
Remember that reverification is necessary when an employee’s work authorization document expires.
Make sure to gather the necessary documentation before the expiration date to avoid any compliance violations.
Legal Framework and Requirements
Federal law mandates that employers complete Form I-9 for every new hire to verify employment eligibility.
Reverification, as per the U.S. Citizenship and Immigration Services (USCIS), is required when certain conditions arise, particularly with temporary work authorizations.
Employers must ensure they are following the legal timeframe for reverification.
Failure to comply can lead to fines, penalties, and potential legal issues.
This emphasizes the need for timely processing.
Roles in the Reverification Process
As an employer, you play a crucial role in the I-9 reverification process.
You are responsible for collecting updated documentation from employees.
This includes communicating deadlines clearly and ensuring employees understand what is needed.
Employees must also be proactive in presenting their documentation for reverification.
It’s a shared responsibility that helps maintain workplace compliance and uphold lawful hiring practices.
Filling out the I-9 form accurately is vital to avoid future disputes over employment eligibility.
Frequently Asked Questions
Reverification of the I-9 form is an important process for maintaining compliance in employment practices.
Understanding the requirements and procedures can help ensure that you meet legal obligations while keeping your workforce authorized to work.
What documents are required for I-9 reverification for employment authorization?
For reverification, you must present acceptable documents that prove your continued work authorization.
Typically, this includes documents like a valid U.S. passport, a current driver’s license combined with a Social Security card, or an employment authorization document (EAD).
How does one perform the I-9 reverification for an employee with an expired green card?
When an employee presents an expired green card, you must ask for alternative documentation for reverification.
They must provide valid information demonstrating current employment authorization, such as a renewal notice or a new EAD.
You then complete Section 3 of the I-9 form.
What is the process for I-9 reverification for H1-B visa holders?
For H1-B visa holders, reverification is needed when the visa expires.
The employee should provide a valid approval notice or a new visa document.
You complete the reverification by filling out Section 3 of the I-9 with the new document details.
Is there a specific form or supplement needed for rehires in relation to I-9 verification?
When rehiring employees, you should complete a new I-9 form.
If the previous I-9 is still valid, indicate their previous documentation in Section 3 and attach the previous I-9 to the new one.
Ensure the new form is fully completed within the required timeframe.
Are there different procedures for I-9 reverification if the original documents have expired?
Yes, if the original documents have expired, you must obtain new documentation that establishes work authorization.
This process involves completing Section 3 of the I-9 form and ensuring that the new documents presented are valid.
How often does an employer need to conduct I-9 reverifications for existing employees?
Employers must conduct I-9 reverifications whenever an employee’s work authorization expires.
There is no set frequency for existing employees unless their employment authorization changes.
It’s crucial to track expiration dates to maintain compliance.